*** Please note new link for parking payment https://webengine-01.worc.ac.uk/lakeside/PrivateProduct/gbugivid  ****

Triathlon England is delighted to run the Worcester Aquathlon! Taking place at Worcester University Lakeside Campus , the event will form part of the British Triathlon Youth and Junior Super Series.

The event will be hosted and organised by Worcester Triathlon Club.

Entry to the Youth and Junior Super Series event is by application only (please see information below). The Super Series event will involve an exciting multi-race, multi-distance format. To find out more about the British Triathlon Youth & Junior Super Series visit The British Super Series Website and to register your interest for this event please visit Worcester Triathlon – British Triathlon

Note: if the race is not full from Super Series applicants it will be opened up to other athletes.  If you would like to do the race but are not intending to race in the Super Series please register your interest here.

If you have a disability, you are also welcome.  Please talk to us so that we can help to find the best event for you to enter.

Contact: guypunja@britishtriathlon.org

Please click on the relevant information tabs below to find out more about each event.

* Age is at 31 December 2023

 The provisional timetable for the day is as below:

Registration will be from 08:00 - 09:30 for all Super Series athletes.

Please note: Wetsuits are advised for the swim legs (mandatory with water temperature below 14^oC).

Charity Partner

We are supporting St Richard’s Hospice, by donating 10% of all registration fees to the hospice.

St Richard’s Hospice cares for patients and families in Worcestershire who are living with cancer and other life-threatening illnesses. Each year they provide free care and support to around 3,300 patients and their families – helping them towards the best quality of life possible. This year alone they need to raise £8.8 million so any support you can provide would be greatly appreciated. For more information on St Richard’s Hospice visit www.strichards.org.uk  Charity No. 515668.

Event Photography & Videography

There will be an official Triathlon England photographer at the event to capture all the action from the day. 

Triathlon England has the right to use these images, photographs and footage taken by our contracted photographer and employees at the event. These images will be used for the purposes of promoting, reporting and broadcasting the event, and any other promotion related to business activities.

Any individual who does not wish to have their image used for these purposes must inform Triathlon England via email (guypunja@britishtriathlon.org) no later than one week prior to the event. Notification closer to, or after the event can be made and we will use our best endeavours to prevent images of that individual being used but cannot guarantee it.

As children under the age of 18 years are competing at this event, participants and spectator attendees are required to comply with the Use of Photographic and Video Equipment Policy below:

https://www.britishtriathlon.org/britain/documents/safeguarding/2022/british-triathlon-photo-and-video-guidance.pdf

About Triathlon England

Triathlon England is the governing body for triathlon in England, responsible for developing participation in the sport of swim, bike, run. We are determined to provide opportunities for people of all abilities to discover, enjoy and achieve in our unique sport in a safe and fun way.

Triathlon England is a fast-growing membership organisation with a lot to offer to both the beginner and seasoned triathlete.

With a host of exciting benefits to explore, find out how to become a member and what it could do for you here.

Triathlon England GDPR Statement

You agree that we may publish your personal information as part of the results of the event, and will pass such information to any governing body or any affiliated organisation for the purpose of insurance, licences, or the publishing of results, either for the event alone, or combined with, or compared to other events.  Results may include, but are not limited to first name, surname, date of birth, age category, result, penalties and any club / home country / regional affiliation.

You also agree that in the event of a disciplinary or welfare incident that you are either involved in or witness, we may pass on your personal information to British Triathlon and/or the relevant Home Nation association or any relevant Authorities for the purpose of supporting any investigatory activity into that incident.

Terms and Conditions

The full terms and conditions for this event are below:

Worcester  Aquathlon 2023 (including British Triathlon Youth & Junior Super Series) - Terms and Conditions

The following definitions shall apply within these Terms & Conditions;

"The Event Organiser" – Worcester Triathlon Club : The organisation organising and delivering the event.

"The Event" - Worcester Aquathlon (including British Triathlon Youth & Junior Super Series) to be held on Sunday 2^nd July 2023 : The event entered.

"The Participant" - The individual(s) who wish to enter or have entered the Event via the online entry system.

1. Conditions of Entry

By completing the designated entry process participants are agreeing to abide by the following terms and conditions. The contract is between the Event Organiser and the Participant.

2. Completion of Entry process

 It is the Participant's responsibility to provide accurate and truthful information when completing the entry process, any errors in data entered is the responsibility of the Participant. If at any point the organiser discovers that the Participant has provided false or inaccurate personal information, or that the information provided means that the participant is ineligible to participate in the Event the Event Organiser reserves the right to refuse entry or disqualify the Participant, without any refund of the entry fee or administration fee. By entering this Event, it is deemed that any Participants under the age of eighteen have received full consent from their parents or guardians to take part.

3. Payment

Each Participant is required to pay the entry fee in full, along with any administration fees which may apply at the time of entry. Once payment is received and entry is confirmed, the fee is non-refundable other than as set out in section 5 below. Administration fees are non-refundable in all circumstances.

4. Confirmation of Entry

Entry into the Event is confirmed by Entry Central via email to the email address provided by the Participant upon completion of the entry process.

5. Participant's Withdrawal - Policy & Refunds

If the Participant wishes to withdraw from the Event they must do so by informing the Event Organiser in writing by email to lochore@triathlonscotland.org. The email subject title must be "WITHDRAWAL". No other method of withdrawal is accepted by the Event Organiser. Providing the withdrawal notice is provided within the applicable time limits, the Event Organiser will confirm the withdrawal by email to the Participant within 5 working days. If no response to the withdrawal request is received the Participant should call the Event Organiser on 07834244993. Withdrawing from the Event is irrevocable; if notice of withdrawal is given under this section then the Event Organiser will remove the Participant's name from its start lists and other official documentation, whether or not the entry fee has been refunded in full, in part or not at all. Full refunds will be issued to the Participant up to 30 days before the Event. Beyond this, a 50% refund will be given up to 14 days before the Event. No refunds will be issued less than 14 days before the Event.

 6. Transfer & Swapping of Entries

Participants are not allowed to transfer or swap their entry to another person under any circumstances. Entries cannot be deferred to future editions of the Event. Transferring or swapping of entries risks that the Event Organiser's Event insurance will be voided or subject to limitations and conditions or limitations not anticipated by the Event Organiser. In this and in other ways attempting to swap entries creates additional risks for the Event and for the other Participants. Any participants and other involved individuals who are found to have swapped their entries will be banned from participating in all future events promoted by the Event Organiser, and referred to the relevant Home Nation Association who may choose to implement further disciplinary action.

7. Race information

The race information will be communicated to all Participants prior to the event via email to the email address provided by the Participant upon completion of the entry process. It is the Participant's responsibility to read, understand and abide by the race information. The Event Organiser reserves the right to alter the race information at any time without notice.

 8. Registration

Details of the registration process are contained within the race information. It is the responsibility of the Participants to attend registration during the published times. Participants are required to attend registration to collect their race packs, those unable to attend may nominate another individual to collect their race pack if that individual is in possession of the entry confirmation email and a form of photo ID of the participant. Participants must have photo ID (drivers licences, passport, Triathlon membership card etc) to register for the Event and be issued their race pack. Race packs will not be posted out, and can only be collected during the published times. If you do not register for the Event you will not be entitled to compete.

9. Photography

The Event Organiser has the right to use images, photographs and footage taken by their contracted photographers and employees at the Event. These images will be used for the purposes of promoting, reporting and broadcasting the Event, and any other promotion related to the business activities of the Organiser. Any individual who does not wish to have their image used by the Event Organiser for these purposes must inform the Event Organiser via email no later than one week prior to the Event. Notification closer to, or after the Event can be made and the Event Organiser will use its best endeavours to prevent images of that individual being used but cannot guarantee it. Events for children under the age of 18 years will require parent/guardian photographic consent, participants and spectators are required to comply with the Use of Photographic and Video Equipment Policy published on the Event website.

10. Competition Rules

The Event is run in accordance with British Triathlon Competition Rules, which can be viewed at https://www.britishtriathlon.org/competitionrules except where stated i.e. elite races. It is the Participant's responsibility to know and abide by the rules, and to ensure their equipment and its use complies with the rules. Where cut-off times apply, the Event Organiser reserves the right to remove Participants that do not meet those times or have, in their opinion, no realistic chance of meeting those times. In this situation no refund will be made to the Participant.

11. Event Changes

The Event Organiser reserves the right to change or amend any details relating to the Event at its sole discretion due to circumstances beyond its reasonable control, including by way of changing distances or disciplines. This includes the right to alter start times etc.

12. Event Cancellation

If the Event is cancelled for reasons beyond the Event Organisers control, including without limitation fire, storm, act of terrorism, "act of god", serious medical incident, then the Participant will not be entitled to any refund or compensation of other losses and any refund that the Event Organiser decides to make will be within the absolute discretion of the Event Organiser.

13. Liability Participation in the Event is at the Participant's own risk.

The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Event Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Event Organiser to any person (including the Participant and/or any of the Participant's insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant's attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Event Organiser or any of its employees) and the Event Organiser's liability to the Participant is excluded to the fullest extent permissible by law. Other than as stated below, the Event Organiser shall not be liable for any loss, damage or expense arising from an event of Force Majeure. The Event Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage. The Event Organiser will not be liable for any computer result errors or any technical malfunctions. Whilst the Event Organiser takes every care with staging the event, the Participant acknowledges that personal accident and personal items insurance is his/her sole responsibility. The Event Organiser shall not be liable to the Participant for any loss or damage of or to personal equipment belonging to the Participant, or any indirect or consequential loss or damage whatsoever arising out of the Participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. The Event Organiser will not be liable for any actions of any spectators or other third parties.

14. Medical Conditions & Information

All Participants are required to provide emergency contact details as part of the entry process, and to disclose any known medical conditions to the Event Organiser. The Event Organiser reserves the right to refuse entry and not to provide a refund, if a Participant fails to provide this information or the information provided is known to be false. It is the Participant's responsibility to ensure they have the right level of physical ability to complete the Event. If you know or are concerned that you have a medical condition which might interfere with your safe participation in the Event, before you enter you should seek advice from a relevant medical professional and follow that advice. Please see our Health Commitment Statement for more advice (below).

15. Covid-19 Requirements

The Event will be run according to any British Government Covid-19 restrictions in place at the time of the Event. Participant contact information provided as part of the entry process will be shared with NHS Test and Protect upon request. If the Participant feels unwell with any symptoms of Covid-19, they should not attend the Event and should follow the government guidelines and self-isolate if they are symptomatic and/or if anyone in their house is symptomatic.

16. Privacy Notice –

Collection and Use of Your Personal Data Your personal information will be used for administrative purposes to complete your entry into the Event and for contacting you in relation to the Event you have entered. Where you have consented to do so, your personal information will be used to send you details of future events and activities, and shared with official partners and sponsors to enable them to send you triathlon related information. Where requested to do so by the NHS Test and Protect service, participant information will be shared to aid the prevention of further spread of infection. Your personal information will not be used for any other reason and will not be shared with any other organisations unless we are legally required to do so, it is legal to do so or we have stated as such. You may contact us if you wish us to stop using your personal information for these purposes. Further details on how we use your personal information can be found within our Privacy Notice as listed on the Event website.

 Health commitment statement

Your health is your responsibility. The Event Organiser is dedicated to helping you take every opportunity to enjoy your participation in the Events safely. With this in mind, we have carefully considered what we can reasonably expect of each other.

Our commitment to you

We will respect your personal decisions, and allow you to make your own decisions about what exercise you can carry out. However, we ask you not to exercise beyond what you consider to be your own abilities. We will make every reasonable effort to make sure the Event is organised to accepted safe operational standards for you to enjoy. We will make all reasonable steps to ensure first aid is available at the Event to an industry standard. If you tell us you have a disability we will consider what adjustments, if any, are reasonable for us to make to enable you to participate.

Your commitment to us

You should not exercise beyond your own abilities. If you know or are concerned that you have a medical condition which might interfere with your safe participation in the Event, before you enter you should seek advice from a relevant medical professional and follow that advice. It is the decision of the Participant, not the Event Organiser, to determine whether he or she is fit enough to participate in the Event. If the Participant is in any doubt, they should seek medical advice. It is up to the Participant where to seek that medical advice.

You should let us know immediately, if you feel unwell whilst participating in the Events. Our volunteers are not qualified Doctors, but there will be first aid provision in attendance at the Events. If you have a disability, you must follow any reasonable instructions to allow you to complete our event safely.

This Health Commitment Statement sets the standards that the Event Organiser and the Participant can reasonably expect from each other in regards to the health of the participant.