Simple. Secure. Low cost.
EntryCentral helps organisers run event sign-ups and memberships with less admin, clearer payments, and a smoother experience for participants.
Established in 2003
Trusted online entries for multisport events and clubs.
Low cost
Service charges from 50p per sign-up.
Broad appeal
Ideal for event sign-ups, and club memberships
Fast to set up
We help you get from “here’s my event” to “we’re live” with minimal admin, within a few hours if your requirements are settled.
Built for organisers
Manage events, memberships, questions, pricing, and review payments in one place.
Made for participants
Clear sign-ups, flexible payment options, and a smoother checkout experience.
For organisers
Built for events, clubs, and any organisation that needs a clear, professional sign-up flow.
We manage tens of thousands of registrations every month and keep improving the service based on organiser feedback.
Quick setup
- Send your event or membership details.
- We create your organiser login and test form.
- We refine it together until it works for you.
- You launch to the public.
- Database for all sign-ups, not just online sign-ups
- Personal organiser login for controlling events and memberships
- Teams of organisers with shared and levelled access
- Custom sign-up forms with any number of extra questions
- Automated waiting list management
- Event branding, early-bird pricing, and optional charity involvement
- Series and festival support for related events
- Callbacks to your own systems for new sign-ups and updates
- Weekly settlement to your nominated bank account
- Waiting lists for full events
- Legacy pay-by-cheque option
- Privacy-conscious sign-up process
- Shopping basket for multiple sign-ups
- Discounts for multiple purchases
- Sign-ups by application, with organiser review before payment
- Custom organiser questions, including text, dates, times, lists, checkboxes, and discount codes
- Team sign-ups for relay teams and named teams
- Optional organiser approval for signup changes
- BTF Race Pass management, and UK Athletics governing body membership validation
- Virtual challenge activity logs
- Direct Debit subscriptions for club memberships
- Customer resales
- Bulk withdrawals and refunds
- Overselling protection for fast-moving events
Card payments are processed securely via Stripe, with support for:
- VISA
- VISA Debit
- VISA Electron
- Mastercard
- Maestro
- Apple Pay
- Google Pay
Our Service Charge can be passed to the customer, paid by the organiser, or shared. Our charging structure can be risk-free for organisers if you pass charges on to customers and do not offer refunds or pay-by-cheque.
Every Monday we issue a statement for the previous week’s activity, and we settle funds to your nominated bank account on the following Friday by BACS.
- Pay by cheque: participants complete the form online, then post a cheque with a unique reference.
- Paper forms: enter returned paper forms manually, or type-in your VIPs for free, and keep all data together in one place.
Route mapping
Show your routes clearly with coloured, directional map routes.
Use them for different sub-events or different stages of the same event.
Upload GPX files from Strava, Garmin, and similar services, then label and colour them as needed.
XCover refund protection
Some participants want protection if illness, injury, or other unexpected issues stop them from attending.
EntryCentral integrates with XCover to offer refund protection during sign-up, while keeping the process simple for organisers.
This can reduce refund administration and help retain revenue where appropriate.
Card payment fees
Our service charge is 4% or £0.50, whichever is greater, VAT inclusive. This keeps smaller entries affordable while still working well for larger value sign-ups.
- £5 entry fee: 50p service charge
- £10 entry fee: 50p service charge
- £30 entry fee: £1.20 service charge
Other charges
Refunds all have a 50p service charge
If you enable cheques, acknowledging receipt of each cheque has a 50p service charge
Direct Debit memberships
Clubs with rolling monthly memberships can use EntryCentral to manage subscriptions, payments, and member records in one place.
- Members can manage their own subscriptions and payments
- Organisers can view current subscribers and maintain the membership list
- Members can pay on the 1st or 15th of each month
- New members can be brought up to the first subscription date using full, pro-rata, or custom initial payments
- Optional organiser review before payment is initiated
- Our service charge is 4% or £0.50, whichever is greater, VAT inclusive
Security
Security is paramount at EntryCentral.